Key takeaways
Fill, sign, and submit KE Affidavit from any browser — or have AI generate a custom version in seconds. No installs, no printing, no back-and-forth.
- The Sworn Affidavit for Lost Passport is a legal declaration required for Kenyan citizens to replace a lost or misplaced passport.
- Applicants must sign the document in the presence of a Commissioner for Oaths or a Notary Public for legal attestation.
- You must provide details about the loss and attach a police abstract, Kenyan ID, birth certificate, and recent photographs.
- Kenyan law requires reporting a lost passport immediately to the nearest immigration office or police station before applying for replacement.
- Providing false information on this affidavit is a serious offense punishable by heavy fines or imprisonment under Kenyan law.
- Use pdfFiller to complete and sign your affidavit online while ensuring your sensitive data remains secure and encrypted.
What is KE Affidavit?
Kenya Passport Replacement Affidavit (Sworn Affidavit for Lost Passport) is a formal legal declaration used by Kenyan citizens to officially report the loss of their travel document. The primary purpose of this document is to provide the Department of Immigration Services with the necessary details to facilitate the issuance of a replacement. As a sworn statement, it establishes a legal record of the loss, which is a mandatory step for any citizen who no longer possesses their original passport and needs to apply for a new one.
The document captures essential information regarding the circumstances of the incident, including references to the required police abstract. According to the Kenya Citizenship and Immigration Act of 2011, the lost passport affidavit kenya must be completed truthfully to avoid potential legal penalties. It requires the applicant to provide a detailed account of how the document was lost and must be signed in the presence of a Commissioner for Oaths or a Notary Public. This process ensures the declaration is legally binding and officially recognized during the replacement application.
Department of Immigration Services, Republic of Kenya
Who needs the KE Affidavit — and who doesn't
Not everyone files KE Affidavit. The checklist below tells you whether it applies to your situation — and points you to the right alternative if it doesn't.
You need this KE Affidavit if…
- you are a Kenyan citizen who has lost your passport and is applying for a replacement
- you must provide a legal declaration under oath detailing the circumstances of the passport loss
- you are fulfilling the mandatory prerequisite of submitting a sworn statement to the Department of Immigration Services
You do not need this KE Affidavit if…
- you are in physical possession of your current Kenyan passport
- you are applying for your first passport and have no prior document to replace
- you are renewing an expired passport that you can still present to immigration authorities
Why you need the KE Affidavit
Why people fill out KE Affidavit, and what tends to go wrong when they don't.
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Statutory Compliance This legal document is a mandatory requirement under the Kenya Citizenship and Immigration Act, 2011, for any citizen seeking to replace a lost passport through the Department of Immigration Services.
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Formalizing Loss Details The affidavit allows you to provide a sworn, detailed account of the circumstances surrounding your passport's loss, which is essential for the government to process your replacement application.
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Notarial Readiness As this document must be attested by a Commissioner for Oaths or Notary Public, completing it accurately ensures you are prepared for the mandatory signing and swearing-in process.
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Digital Preparation pdfFiller is an online platform for editing, completing, and managing PDF forms that allows you to fill this affidavit in your browser and securely store it with your other application documents.
What each section of KE Affidavit means
Every section explained — what it's asking, the records you'll need on hand, and the mistakes that most often cause a rejection or follow-up request.
| Passport Loss Declaration | As no official template exists, the applicant must draft a statement detailing the specific circumstances of the passport loss and confirming the required police report. |
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| Signing and Attestation | The document must be signed by the applicant and attested by a Commissioner for Oaths or Notary Public to be legally valid for passport replacement. |
How to fill out KE Affidavit using pdfFiller
A walkthrough from the first field to the signature line. With your records in front of you, most people finish in under ten minutes.
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Open the document Click Get Form to open Kenya Passport Replacement Affidavit in the pdfFiller editor to begin the process of declaring your lost passport for the Department of Immigration Services.
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Enter legal statements Use the Text tool by clicking the Text button in the main toolbar and then clicking on the page to type your sworn statement regarding the lost passport.
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Input personal details Use the editor to type your full name and identification information into this passport replacement form kenya to ensure the immigration authorities can accurately identify your specific application.
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Create an eSignature Select the Sign tool to add your legally binding signature to the applicant section, which is a necessary step before the document can be sworn and formally attested.
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Utilize online notarization Since this kenya affidavit form must be sworn, use the pdfFiller notarization feature to connect with a Notary Public to have your document formally attested as legally required.
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Review for accuracy Check all typed statements and signatures to ensure they are correct and match your police abstract and other required attachments before finalizing the document for submission to authorities.
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Save and download Click the Done button to save your progress, then download the finished PDF to your device or send it directly to the immigration office via email or link.
Required disclosures & attachments
The fields KE Affidavit won't be accepted without — and the disclosures filers most often miss.
Deadlines, key dates & penalties for KE Affidavit
When KE Affidavit is due, what late filing actually costs, and how to request more time if you need it.
| Reporting Timeline | According to Section 45(1) of the Kenya Citizenship and Immigration Act, 2011, the loss of a passport must be reported immediately to the nearest immigration office or police station. |
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| Legal Penalties | Making a false statement for the purpose of obtaining a passport is an offense under Section 45(2) of the Kenya Citizenship and Immigration Act, 2011, punishable by a fine not exceeding one million shillings, imprisonment for a term not exceeding three years, or both. |
Related content
The forms, guides, and worksheets most filers reach for alongside KE Affidavit.
Key terms used in KE Affidavit
A one-sentence glossary of the KE Affidavit terms and concepts you'll see throughout this guide.
- Sworn Affidavit
- A legal declaration made under oath detailing the circumstances of a lost passport, required for obtaining a replacement.
- Commissioner for Oaths
- A legal professional authorized to verify the signature of the applicant and administer the oath for the affidavit.
- Police Abstract
- An official report issued by the police confirming that the loss of the passport was reported to the authorities.
- Notary Public
- A person authorized to witness the signing of legal documents and verify the identity of the person signing the affidavit.
- Department of Immigration Services
- The Republic of Kenya government body responsible for issuing passports and processing replacement applications for lost travel documents.
Frequently asked questions about KE Affidavit
Quick answers to the questions we hear most often about completing the KE Affidavit.
To replace a lost Kenyan passport, you must report the loss to the police, obtain a Sworn Affidavit for Lost Passport, and submit an application to the Department of Immigration Services. You can use pdfFiller to quickly fill out and edit your affidavit before taking it to a Commissioner for Oaths. Following the report, you will also need to provide supporting identification and proof of payment.
To replace a lost Kenyan passport, you need an original police abstract, a copy of your birth certificate, your National ID card, and the Sworn Affidavit for Lost Passport. Additional requirements include recent passport-sized photographs, a payment receipt for the application fee, and a copy of the lost passport if available. For minors, copies of the parents' or guardians' ID cards are also necessary.
You can prepare a Sworn Affidavit for Lost Passport by drafting a legal declaration and having it attested by a Commissioner for Oaths or a Notary Public. Using pdfFiller, you can easily complete a digital version of this legal document from any device. Once filled, you must print the document to sign it in the presence of the authorized legal official to ensure it is legally binding.
While there is no specific penalty for losing a passport, making a false statement to obtain a replacement is an offense punishable by a fine up to one million shillings or three years in prison. Under the Kenya Citizenship and Immigration Act, 2011, applicants must be truthful in their affidavit. Reporting the loss immediately to the authorities helps ensure you remain compliant with legal requirements.
The Sworn Affidavit for Lost Passport must be signed by the applicant and attested to by a Commissioner for Oaths or a Notary Public. This legal requirement ensures the declaration is made under oath as required by the Department of Immigration Services. You can use pdfFiller to prepare the document for physical signing before a legal professional or to manage your digital records securely.
You must report the loss of a Kenyan passport immediately to the nearest immigration office or police station. According to Section 45(1) of the Kenya Citizenship and Immigration Act, 2011, the report should be made forthwith to facilitate the replacement process. Once the loss is reported, you should promptly prepare your affidavit and collect the necessary supporting documents for your replacement application.
